We have to admit it, the digital transformation has represented an advance for the improvement of business processes —allowing, in this way, a correct management of time and resources of the organizations. Hence, moving from the traditional to the technological world often translates into that step that your business needed to take to strengthen the optimization of its management. Within this framework, the issuance of electronic documents gains momentum and is positioned as an essential tool for strategic decision-making.
Usefulness of electronic documents
Imagine having all your documents —invoices, credit and debit notes, settlements for purchases of goods and rendering of services, withholding vouchers, delivery guides, etc.— ordered and available at any time of the day. NO more papers stored in folders, no more stacked sheets on your desk. By centralizing your information, you can also strengthen communication channels between departments and collaborators in your company. This, in turn, will allow you to avoid problems such as the loss or modification of documents – situations that usually occur with physical files.
Benefits of issuing electronic documents
You reduce costs
As we had mentioned, choosing to implement this type of documents can facilitate their storage —since they do not require a physical space. Additionally, there are aspects such as printing and shipping costs that, since they are no longer necessary, can also represent considerable savings for your business.
You comply with current regulations
Migrating to digital will also allow you to comply with legal provisions and make your process evident before tax authorities. For example, in Ecuador, the SRI has as a regulation, for most businesses, to adopt electronic invoicing —this will allow you to avoid fines or surcharges for non -compliance—.
You can make purchases and sales quickly and safely
Yes, by carrying out the generation of electronic documents you can forget about the endless lines at the checkout. And, in the same way, in your business you will visibly improve customer service by protecting their data and, at the same time, providing them with an efficient service.
Expand your client list
In relation to the above, it is essential that you know that the majority of companies —that make the decision to use electronic documents— have consolidated a greater number of business opportunities ; and, therefore, they have been able to get more customers. This, due to the ease and promptness of its processes.
Increase the profitability of your business
As far as the profitability of your business is concerned, you need to know that it can increase by using electronic documentation. The latter goes hand in hand with productivity and prompt resolution of problems or errors, which allows the digitization of information. Likewise, since the documents are easily accessible, you, as manager, can improve internal procedures and more effectively monitor the data related to the financial capacity of the business.